Services
Performance management consultant for Australian teams.
Performance management is usually the first thing that quietly breaks once an Australian company moves past thirty people. The founders have stopped sitting next to everyone. The first cohort of managers were promoted from strong individual contributor roles — engineers, account leads, ops generalists — and nobody has actually shown them how to run a review, give feedback that lands, or have a hard conversation without the wheels coming off.
By the time a leadership team calls us, the symptoms tend to look the same. There is no real review cadence, just an annual document that nobody trusts. Ratings are gut-feel and often reflect how recently someone was on a visible project. Managers avoid the underperformance conversation for six months, then escalate to a panicked exit that would not survive a Fair Work claim. Top performers are unsure whether they are actually doing well. None of this is a people problem — it is a missing operating system.
Good performance management at this stage is not heavy. It is a lightweight quarterly cadence, a feedback model managers can run consistently, written standards for what each level looks like, and a defensible, well-documented process for the rare moments when someone genuinely needs to be performance-managed out. Most of all, it is capability — managers who can name a problem early, in writing, with care, before it becomes an eighteen-month-old grievance.
We embed with your leadership team to design the framework, train your people managers in the room, and sit alongside them through the first uncomfortable conversations. Where a performance improvement plan is the right call, we draft it, brief the manager, and make sure the documentation, timelines, and support measures would hold up if reviewed externally. Where the right call is a respectful exit, we help you run that cleanly too. This work pairs naturally with employee relations and conflict resolution and underpins every HR strategy and workforce plan we put in front of a board.
You stay in your tools. Employment Hero, Lattice, Leapsome, Culture Amp, a shared Notion doc — whatever you already use, we work inside it. Senior only, flat retainer, two weeks' notice to pause or end.
Real accountability — without bureaucratic review theatre.
Most performance frameworks are designed for 2,000-person companies and quietly suffocate a 40-person team. We build the lightest version that still gives managers, ICs, and the board honest information — and is defensible if a Fair Work matter ever lands.
Talk to a senior partnerLightweight cadence
Quarterly check-ins, half-year deep dives — no annual ceremony nobody trusts.
Manager coaching
Fortnightly one-on-ones with first-time people leaders, in the room and on call.
Fair Work-aligned PIPs
Defensible documentation, timelines, and support measures — drafted with you.
Senior only
The person sitting in the hard conversation is the person you signed with.
What's in scope
Where we plug in.
Frameworks
Review framework design
A quarterly check-in and half-year review cadence sized for your team, with manager prompts, IC self-reflection, written rubrics for each level, and a calibration step that works at twenty people not two thousand.
Cadence
Feedback systems & cadence
A two-way feedback model managers can actually run — weekly one-on-one structure, in-the-moment praise and correction, and a lightweight upward feedback loop so leadership knows where coaching is landing.
Capability
Manager training & coaching
Practical training for first-time managers — how to give hard feedback, document a concern, run a structured one-on-one, and hold a calibration meeting. Backed by ongoing one-on-one coaching with each people leader.
Edge cases
Performance improvement support
PIP drafting, manager briefing, weekly check-in scripts, and documentation review — plus respectful exit support where a PIP is the wrong tool. Everything sized to hold up under Fair Work scrutiny.
How it works
From diagnosis to coached managers.
- 01
Diagnose
Two weeks shadowing your current review process, manager one-on-ones, and any active performance concerns. We surface what is actually happening versus what the deck says.
- 02
Design & roll out
Quarterly cadence, level rubrics, feedback templates, and a calibration approach — co-designed with your leadership team and rolled out in your existing tools, not a new platform.
- 03
Coach managers
Fortnightly coaching with each people manager through the first cycle, live support on hard conversations, and PIP drafting where it is genuinely the right call.
FAQ
Common questions from founders.
Annual, quarterly or continuous reviews — what actually works for a 30-person team?
Should we run 360 feedback or stick to manager-only reviews?
When do we put someone on a PIP versus moving straight to an exit conversation?
How do you calibrate ratings when there are only two or three people in a function?
What does manager coaching look like — and how often?
Related
Other ways we plug in.
HR strategy & workforce planning
Org design, headcount planning, and a 12-month people roadmap your board can actually read.
Hiring, recruiting & onboarding
Role scoping, embedded sourcing, interview design, and a 30-day onboarding plan that sticks.
Employee relations & conflict resolution
Investigations, hard conversations, and Fair Work-aligned documentation when things heat up.
HR compliance, policies & handbooks
Modern award interpretation, contracts, handbooks, and Fair Work compliance audits.
Compensation & benefits support
Salary benchmarking, pay band design, and review-cycle compensation decisions that scale.
About Flex HR
A senior fractional people partner for Australian founders — founded by Vrushali Suvarna.
Open jobs we are hiring for
Live roles across our embedded clients — engineering, GTM, ops, and senior ICs.
Next step
Lift your managers before the next review cycle.
A 30-minute intro call, no deck. We will tell you honestly whether a framework refresh, manager coaching, or a harder conversation is what you actually need.